ALMA Proposal Preparation Day 2021

The ALMA Cycle 8 2021 Call for Proposals is now open with a submission deadline on April 21, 2021

The Allegro ARC Node would like to invite you to attend a proposal preparation workshop. The aim of this workshop is to assist you in making the most out of ALMA’s new capabilities, getting an overview of the new modes offered, and proposal preparation through the ALMA Observing Tool (OT). We will also offer guidance with writing double-anonymous proposals and in the new stages of proposal writing and reviewing (the “distributed proposal review process”) that will be in use from Cycle 8 2021.

The format of our workshop will be virtual, and it will consist of:

  1. a live online event with the Allegro team on March 29th with a few presentations and an extensive Q&A session
  2. online video tutorials that will be uploaded after the online event (watch last year’s video tutorials here)
  3. online drop-in sessions on Wednesdays 14-15 and Fridays 9-10
  4. individual 1-1 support that can be booked at any time (e-mail us)

Our online event will be used to address questions related to proposal submission and the distributed proposal review process that will be adopted from Cycle 8 2021 onwards. Since proposals will have to be written in a fully double-anonymous fashion this year, the Allegro team will provide advice on how this can be achieved, and explain how one can refer to unpublished data and previous ALMA projects without accidentally violating the double-anonymous guidelines.

You can register to attend the online event on March 29th using this registration form.

An overview of important dates and what’s offered in Cycle 8 2021 can be found in the Call for Proposals. As a reminder, the Cycle 8 2021 will include configurations from C-1 up to C-8, with a special focus on high frequency observing. New capabilities that will be offered include Solar observations in Band 5, a passive-phasing mode for VLBI, high-frequency observations (Bands 9 and 10) with the stand-alone 7-m array, mosaicking of continuum line polarisation observations (Bands 3 to 7), spectral scans with the 7-m Array and up to 75 hours of full polarisation observations of a single field with the 7-m Array. No long baseline observations are offered in Cycle 8 2021.

We look forward to seeing many of you at the ALMA Proposal Preparation Day on March 29th! Meanwhile, don’t hesitate to e-mail us if you have questions, concerns, or need support. We would be happy to set up a remote meeting with you. PIs who are considering a Large Program are especially encouraged to contact Allegro early so we can explore the many ways we can support your project and help optimize your program.

Program March 29, 2021
9:30 Welcome
9:35-9:50 Violette Impellizzeri ALMA Call for Proposals & Capabilities in Cycle 8 2021
9:50-10:10 Katharina Immer Distributed Peer Review
10:10-10:30 Aida Ahmadi Dual Anonymous Proposal Review
10:30-10:45 Break
10:45-11:20 Ashley Bemis & Andrés Pérez-Sánchez The ALMA Observing Tool
11:20-11:40 Alex Hygate Simulating ALMA Observations
11:40-12:00 Aida Ahmadi Archive Mining
12:00 Open Q&A Session
Registered participants: (Last update 25-03-2021)
Michiel Hogerheijde Leiden Observatory
Violette Impellizzeri Leiden Observatory
Alex Hygate Leiden Observatory
Andrés Pérez-Sánchez Leiden Observatory
Ashley Bemis Leiden Observatory
Aida Ahmadi Leiden Observatory
Katharina Immer Leiden Observatory
Pooneh Nazari Leiden Observatory
Marta Frias Castillo Leiden Observatory
Ian Roberts Leiden Observatory
Kirsty Butler Leiden Observatory
Leindert Boogaard Leiden Observatory & MPIA
Jakob van den Eijnden University of Oxford
Fernanda Roman de Oliveira Kapteyn Astronomical Institute
Matthew Kenworthy Leiden Observatory
Danial Rangavar Langeroodi Leiden Observatory
Belen Alcalde ESO
Maximilian Beyer VU Amsterdam
Martijn van Gelder Leiden Observatory
Cristina Garcia Leiden Observatory
Antonello Calabro INAF OAR
Jozsef Varga Leiden Observatory
Audrey Coutens IRAP
Dominika Itrich ESO
Di Wen Kapteyn Astronomical Institute
Daniele Aragao Ronso da Costa Lima Kapteyn Astronomical Institute
Lucas Stapper Leiden Observatory
Olga Bayandina Joint Institute for VLBI ERIC
Lisa Wölfer MPE Garching/Leiden Observatory
Elielson Soares Pereira IAG-USP (Brazil)
Heitor Ernandes USP
Joshua Butterworth Leiden Observatory
Louise Lamblin Leiden Observatory
Sicen Guo Leiden Observatory
Ko-Yun (Monica) Huang Leiden Observatory

ALMA Proposal Preparation Day (online material)

IMPORTANT UPDATE: The ALMA Director, along with the regional partners, have decided to delay the proposal deadline for the ALMA Cycle 8 Call for Proposals to NO EARLIER than 15 UT on 19 May, 2020. Therefore, Allegro has decided to postpone the Proposal Preparation Workshop of March 26 to a later date, approximately 3 weeks before the actual deadline (when this is decided).

For those who want to get started on their ALMA proposal still on the original schedule, we are providing a series of pre-recorded presentations:

which can be found below or on our YouTube channel.

Everyone is encouraged to e-mail Allegro with any questions that they may have after watching these presentations. We will answer all questions, either by e-mail or via an online session, and also collect Frequently Asked Questions in a constantly updated document. For your convenience, we have also created a toolbox with useful links to help you prepare your proposal.

We would like to highlight the possibility to submit Large Programs on both the main array (>50 hours) and ACA stand-alone (>150 hours). PIs who are considering a Large Program are encouraged to contact Allegro early to optimize your program and explore the many ways we can support your project.


 1. Welcome & ALMA Cycle 8 Capabilities (pdf file)

 2. Dual-Anonymous Proposal Review (pdf file)

 3. ALMA Observing Tool

Part 1/4: Introduction – download & installation (0:32), create a new proposal (3:13),
proposal information (4:50), proposal types (10:50)

Part 2/4: Science Goal Generation – general (2:30), field setup (3:30)

Part 3/4: Spectral Setup – continuum setup (1:30), spectral line setup (7:40)

Part 4/4: Calibration & Performance – synthesized beam (1:00), bandwidth for sensitivity (8:50),
technical justification (12:25), proposal summary (15:00), validation (19:30)

 4. Simulating ALMA Observations (pdf file)

Please don’t hesitate to e-mail us if you have questions, concerns, or need support. We would be happy to set up a remote meeting with you via a video link or other remote means.


You can register for the Proposal Preparation Day at the following link.

Name Institution
Michiel Hogerheijde Leiden Observatory
Alvaro Hacar Leiden Observatory
Andres Perez-Sanchez Leiden Observatory
Aida Ahmadi Leiden Observatory
Alex Hygate Leiden Observatory
Lizette Guzman Leiden Observatory
Christian Ginski University of Amsterdam
Umit Kavak SRON/Kapteyn Astronomical Institute
Sarah K Leslie Leiden Observatory
Kimberly Emig Leiden Observatory
Pooneh Nazari Leiden Observatory
Marta Frias Castillo Leiden Observatory
Leon Trapman Leiden Observatory
Benoit Tabone Leiden Observatory
Alice Booth Leiden Observatory
Robin Mentel Leiden Observatory
Jozsef Varga Leiden Observatory
Katharina Immer JIVE
Margot Leemker Leiden Observatory
Anna Bartkiewicz Nicolaus Copernicus University
Abigail Frost KU Leuven
Daniel Harsono ASIAA
Sofia Rojas MPIA
Helga Denes ASTRON